Code of Conduct

Key purposes and expected behaviours of those involved in Red Tractor's governance

Key Purposes

The Board Code of Conduct aims to assist Directors in their roles and fulfil their legal responsibilities to Red Tractor, including:

Promoting Trust and Confidence in Red Tractor: By adhering to a clear code, directors demonstrate their commitment to responsible decision-making and transparency, promoting trust and confidence among donors, volunteers, beneficiaries, and the public served by the organisation.

Protect Red Tractor's Reputation: The code helps ensure that directors act in the best interests of Red Tractor, safeguarding its financial resources and reputation.

Ensure Effective Governance of Red Tractor: The code defines the essential duties and responsibilities of directors, promoting an efficient and well-functioning board.

Fulfilling Red Tractor's Fiduciary Obligations: Directors have a legal duty to act in the best interests of Red Tractor. The code reinforces those obligations and provides guidance for upholding them.

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The Board Code of Conduct must be followed by all Directors of Red Tractor.

The principles of the Board Code of Conduct should also be followed and adhered to by other non-directors involved in Red Tractor's governance structure, including Sector Board and TAC members.

What are the expected behaviours and ethical standards for board members?

The expected behaviours and ethical standards for board members outlined in the Code of Conduct include:

Fiduciary Duties:

Always act in the best interests of the organisation and its purpose and vision.
Apply due care and diligence when overseeing the organisation's affairs.
Ensure responsible financial management and utilization of resources.

Conflicts of Interest:

Disclose any potential conflicts of interest at the point of appointment and engage constructively with discussions and collective decision making.
Avoid using their position for personal gain or benefiting entities with which they have a conflict.

Confidentiality:

Maintain confidentiality of sensitive information obtained through their role as a board member.
Agree with the Chair or CEO before sharing any confidential information with members of the press or other third parties.
Respect the privacy of staff, volunteers, and beneficiaries.

Time Commitment:

Attend board meetings regularly, and actively participate in discussions.
Dedicate sufficient time to fulfil their responsibilities.

Communication:

Communicate openly and honestly with fellow board members, staff, and shareholders.
Be respectful and professional in all communication.

Compliance with Laws and Regulations:

Adhere to all applicable laws, regulations, and the organisation's policies.
Report any suspected illegal or unethical activity to the appropriate authorities.

Enforcing the Code of Conduct

Enforcement of the Code of Conduct involves taking disciplinary action for violations, conducting investigations into alleged breaches, and ensuring regular reviews and updates to maintain the Code's effectiveness.

Violations of the code are enforced through the following measures as outlined in the Code of Conduct:

Disciplinary Action:

Violations of the code may result in disciplinary action, up to and including removal from the board.

Investigation Process:

The Board will establish a process for investigating alleged violations of the code, ensuring fairness and due process.

Periodic Review and Update: The Board will periodically review and update the code to ensure its continued relevance and effectiveness.

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